Prokhas Whistleblowing Policy

Prokhas is committed to the highest standard of integrity, transparency and accountability in the conduct of its businesses and operations.

In line with this commitment, this Whistleblowing Policy provides a safe and confidential avenue for the Board of Directors (“Board”), employees, business associates and members of the public to disclose any improper conduct within Prokhas.

Improper Business Conduct

A disclosure on improper business conduct may be made if the Whistleblower has reasonable belief that the alleged wrongdoers have engaged or is prepared to engage in prohibited conduct as defined below.

The scope of improper business conduct to be disclosed under the policy is defined as follows:

  • Corruption and Bribery: Offering, giving, receiving or soliciting bribes or kickbacks, including falsifying of documents.
  • Criminal Offences: Theft, assault, or any criminal behaviour.
  • Fraud and embezzlement, including falsifying financial records, misuse of company funds or money laundering.
  • Health, Safety, Security and Environmental Violations:
    1. Unsafe work conditions that could endanger employees or the public or other actions harmful to the environment.
    2. Breaches of occupational health and safety laws.
  • Breach of Legal or Regulatory Obligations: Violations of laws, regulations, or internal policies and procedures.
  • Discrimination and Harassment.
  • Abuse of Authority or Position: Misuse of power or resources for personal gain or to harm others.
  • Conflicts of Interest: Undisclosed personal interests affecting business decisions.
  • Concealment or attempt to conceal any of the above.

Procedure for Reporting Improper Business Conduct

Disclosure of Improper Business Conduct can be made via Prokhas’ Whistleblowing Form.

Protection to Whistleblower

  • The whistleblower’s identity will remain confidential if the disclosure is made in good faith, unless required by law or necessary for an investigation on a strict need-to-know basis.
  • The whistleblower is protected from victimisation or retaliation, even if the allegation later proves incorrect, provided the report was made in good faith.
  • Where appropriate, the whistleblower may be advised to lodge a report with the Malaysian Anti-Corruption Commission (MACC) or other authorities, and those who report directly to MACC are protected under the MACC Act 2009 and the Whistleblower Protection Act 2010.